The St Ann Parish Pastoral Council (Council) consists of twelve voting members, including the Pastor and the Parochial Vicar. Two thirds of the members are elected by the parish while the priests serve by virtue of their position and up to one third of the members may be appointed by the Pastor. The members serve two-year terms with five new members elected on even years and four elected on odd years. The members are elected in September with terms beginning in October. The Council is required to meet at least six times per year and usually takes the months of June and July off. The Council “shall study, plan, coordinate, execute, support and serve the spiritual and temporal programs and needs of the parish”, to partially quote the Council Constitution. As such it is “consultative and advisory” to the Pastor.
The Council meets on the third Monday of each month (less June and July) at 11:30 in the Chapel Conference Room. Lunch is served.
Pastor – Monsignor Luke Hunt email@example.com
Parish Vicar – Fr. Thomas Kennell firstname.lastname@example.org
Staff Director – Tom Naile email@example.com
Chairperson – Doug Scott
Ella Hess firstname.lastname@example.org
Jerry Thompson email@example.com
Bob Jagar firstname.lastname@example.org
Doug Scott email@example.com
Jeff Rouillier firstname.lastname@example.org
Mary Noblin email@example.com
Pete Federovich firstname.lastname@example.org
OF THE PARISH PASTORAL COUNCIL
ST. ANN PARISH
GULF BREEZE, FLORIDA
If the diocesan bishop judges it opportune after he has heard the presbyteral council, a pastoral council is to be established in each parish, over which the pastor presides and in which the Christian faithful, together with those who share in pastoral care by virtue of their office in the parish, assist in fostering pastoral activity.
A pastoral council possesses a consultative vote only and is governed by the norms established by the diocesan bishop.
ARTICLE I: NAME AND LOCATION
The Council established herein shall be known as the Parish Pastoral Council of St. Ann Catholic Church, Gulf Breeze, Florida.
ARTICLE II: COUNCIL PURPOSE
The primary purpose of this Council is to know Jesus Christ and to make Him Known. In its acts, as guided by the Holy Spirit, the Pastoral Council shall study, plan, coordinate, execute, support and serve the spiritual and temporal programs and needs of the parish. The Pastoral Council is advisory and consultative to the Pastor and is to be directly responsible to him.
ARTICLE III: COUNCIL MEMBERSHIP
SECTION 1. The Pastoral Council membership shall consist of the following: the Pastor, one member designated by the Pastor, the Parochial Vicar, and nine (9) members of the parish body. Additional members may be appointed by the Pastor.The number of members appointed by the Pastor is not to exceed 1/3 of the Pastoral Council’s total membership. These members shall have full voting responsibility. In addition to these, the council shall be composed of appointed non-voting Commission and staff members as described in Article VIII of this constitution.
SECTION 2. Each elected member of the Pastoral Council shall serve for a two-year period unless the individual is serving the unexpired term of a vacated position as described in Article III, Section 7.
SECTION 3. Each elected member shall come to the Council by vote of the parish body. The retiring elected members of the Council will comprise the Nominating Committee. They shall petition the parish members for nominations to the Council. They will then screen those nominees by insuring their willingness to serve God and the parish and by insuring that they meet all the provisions of the Article. The new members shall be commissioned on the fourth Sunday of September to begin their two-year term. Each of the non-retiring members will assist new members in outlining current programs and objectives of the Council to insure a smooth transition.
SECTION 4. The voting members of this Council must be at least eighteen years of age at the time they are commissioned. They must be practicing Catholics and registered members of this parish.
SECTION 5. The terms of membership are staggered to insure continuity of service. For those elected members, five (5) new members will be elected on even years and four (4) new members on odd years. The Pastoral designate(s) shall serve one(1) year. The Pastor and Parochial Vicar are unaffected.
SECTION 6. Any member of the Council who becomes unqualified for membership will be allowed to resign or may be removed by the unanimous decree of the Council voting membership. This includes any member who misses three (3) consecutive meetings or shows a pattern of non-attendance.
SECTION 7. Should any voting position become vacant, it must be filled by Council nomination and quorum approval. The new member would than complete the existing term of the position vacated.
ARTICLE IV: COUNCIL OFFICERS
SECTION 1.In accordance with canon law, the Pastor will be President of the Council.The President (Pastor) will vote only as a tie-breaker. From within the voting membership, a Chairperson, a Vice-Chairperson, and a Recording Secretary shall be elected. These offices will be in effect for one year.
SECTION 2. The election of officers will be by closed ballot nomination, the members receiving the highest number of votes of confidence being elected for the prescribed term. If there is only one candidate for election to a specific office the council may elect by acclamation with a voice vote. The election of officers shall take place at the first regular meeting of the NEW Council. Any member who wishes to decline nomination prior to the balloting may do so. No officer may succeed himself for consecutive terms.
SECTION 3.The Council officers shall direct the meetings and maintain and file accurate minutes of the proceedings.The Pastoral Parish Council never acts independently of the Pastor, however the Pastor may direct that proceedings continue in his absence. The specific duties of the Council officers shall be to insure that meeting agendas are prepared and distributed, to lead all meetings, to maintain proper order at all meetings and to represent the Council at all functions where such representation is required.
SECTION 4. The Recording Secretary will take the minutes of each meeting; insure that condensed minutes are available to the parish members, prepare formal minutes of each meeting to be distributed to each Council member approximately one week prior to the next regular meeting; take count and record all votes and ballots cast by the Council; and other duties pertaining to this position, as requested by the Council. The secretary shall receive support from the parish staff and necessary funds for conducting the business of this office.
ARTICLE V: MEETINGS
SECTION 1. Regular meetings will be held on the dates and times selected by the Council, with a minimum of six (6) meetings per year. Additional regular or special meetings may be established by the Council as the needs and requirements of the parish dictate. All regularly scheduled meetings, except special and emergency sessions, are open to the parish membership.
SECTION 2. Special or emergency meetings of the Council may be called by the Chairperson, Vice-Chairperson in the Chairperson’s absence, or by the Pastor. To conduct business on behalf of the parish at such a meeting would require a majority of the voting members be present.
SECTION 3. A quorum exists if a majority of voting members are called and present.
SECTION 4. Notification of the time and place of any but regular meetings shall be by whatever means are prudent and necessary.
ARTICLE VI: RULES OF ORDER
SECTION 1. The Parish Pastoral Council shall make no legislation affecting the duties and responsibilities of any Commission without first consulting that Commission.
SECTION 2. Roberts’ Rules of Order (Revised) shall govern the manner in which all Council meetings are conducted in all cases where such are applicable.
ARTICLE VII: AMENDMENTS
SECTION 1. Amendments to the Constitution may be proposed in writing at any regular meeting of the Parish Pastoral Council by any member of the Council. Amendments may be submitted in writing to the Council members by members of the parish for consideration for adoption.
SECTION 2. Upon proposal and after deliberation or discussion of any suggested amendments to the Constitution, a simple majority vote of the Council may pass the suggested amendment to the second reading, which shall take place at the next regular meeting of the Pastoral Council, and after all absent Council members have been notified in writing of the text of the proposed amendment. Following the second reading, a vote of ¾ of the voting members of the Council shall ratify adoption of the amendment, and it shall be in effect at the next regular meeting, unless effect is stipulated for immediate observance or otherwise.
ARTICLE VIII: COMMISSIONS OF THE PARISH PASTORAL COUNCIL
SECTION 1. The Council shall include the following non-voting standing Commissions: Worship, Faith Formation, Family Life, School, Stewardship, Christian Service, Hospitality and Youth. The Finance and Pastoral Councils shall interact as necessary for mutual support. (See Article IX)
SECTION 2. Each Commission shall consist of the Chairperson recommended by the Parish Administrator and approved by the Pastor. Each Commission will be composed of at least three persons from within the community of St. Ann Parish, as recommended by the Chairperson of the Commission and approved by the Pastor.
SECTION 3. The Council may appoint special committees as required. The Pastor shall be a member of all committees.
SECTION 4. The duties and responsibilities of each Commission shall be represented in their individual Constitutions. Upon approval of each Commission Constitution, it shall be incorporated herein and become part of this Constitution. Approval of a Commission Constitution requires a two-thirds majority of the voting membership.
ARTICLE IX: RELATIONSHIP WITH THE PARISH FINANCE COUNCIL
SECTION. Recognizing that the Parish Pastoral Council and the Parish Finance Council are distinct consultative bodies within the Parish, good communication between the two in important for the wellbeing of the parish. To ensure a free flow of ideas and to maintain an open communication, the Chair of the Parish Pastoral Council, during the first meeting of the fiscal year, will designate a Council member as liaison with the Parish Finance Council.This member will attend Finance Council meetings in a non-voting, but consultative, capacity and be available to the Finance Council for parish matters. The Finance Council is expected to do likewise in appointinga non-voting member to the Parish Pastoral Council.
ARTICLE X: DISTRIBUTION
Section 1. A copy of this Constitution shall be made available to all members of the parish.
***All underlined portions of this draft reflect changes from the original edition